Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Senior Cost Controller
Location: Brisbane
Branche: Financial Services
Expertise: HR & Recruiting
Experience: 4 years
As the Senior Cost Controller, you will be responsible for managing project budgets, monitoring project costs, and providing financial reports to project managers. You will work closely with project teams to ensure that projects are delivered on time, within budget, and to the highest quality standards. Your responsibilities will include: Developing and maintaining project budgets Monitoring project costs and ensuring that they are within budget Providing financial reports to project managers Conducting financial analysis to identify areas for cost savings Collaborating with project teams to ensure that projects are delivered on time, within budget, and to the highest quality standards Participating in project meetings and providing financial updates to project teams
Financial Controller - Renewable Energy
Location: Melbourne
Branche: Renewable Energy
Expertise: Project Management & Services
Experience: 5 years
As the Financial Controller, you will be responsible for the overall financial management of a key renewable asset. You will oversee all aspects of finance, including accounting, financial reporting, taxation, treasury, financing, insurance, and financial planning & analysis. Your role is crucial in ensuring robust financial controls, compliance, and strategic financial planning to support the company's growth and operational efficiency.
Administration / Fleet Officer (Darwin)
Location: Wickham
Branche: Conventional Energy
Expertise: Production & Manufacturing
Experience: 3 years
Supporting the Onshore Operations, an insight into your responsibilities will include: Tracking and coordinating vehicle servicingRecording vehicle pre-starts and coordinating ad hoc repairsDriver and vehicle authorisations and site controlsLiaising with Fleet Team and MechanicUnderstanding Lease agreements and working with Contracts & Procurement TeamBussing focal and managementWork towards process improvement and digitalising paper-based vehicle formsBuild and maintain positive and productive relationshipsPrepare and distribute various reports, presentations and communicationsSupport the Vehicle Management System including compliance requirements and ensure any maintenance and repair activities are actioned in a timely mannerSupport employee and vendor onboarding stage supplementary workforce portal, PPE procurement and desk allocation where requiredSupport the planning and execution of Technical and Corporate site visits and events
Human Resources Officer
Location: Sydney
Branche: Pharmaceuticals
Expertise: HR & Recruiting
Experience: 2 years
The role involves: Award interpretation and payroll HR admin background with Payroll exp Point of contact for employees regarding payroll and benefits Working closely with payroll and finance team Manage administrative process for documents, database and online systems Proactively support HR Director. Partner with business units to understand their objectives and provide HR support Support performance management process and offer guidance on employee relations matters and performance improvement plans Collaboration and working well as a team
Executive Assistant (maternity cover) Canning Vale
Location: Canning Vale
Branche: Building & Construction
Expertise: Research & Development
Experience: 3 years
You will work closely with the MD to enhance the effectiveness of the Corporate function and will have a breadth of exposure to Legal, Commercial, Public Relations, Marketing, Administrative and Operational matters. An insight into your responsibilities:Coordination and management of all information required of Key Consultants which is integral to the successful delivery of the Company’s corporate objectives Assisting with executive documents, reports, research, presentations and communications for the MDDiary and meeting management including preparing agendas and minute / action itemsAttend to stakeholder enquiriesTravel and event coordinationMaintaining the contact databaseAdministration of expenses, stationery and resource managementCompany website, print and social media marketing including drafting communications for approval
Commercial Manager - Renewable Mega Project
Location: New South Wales
Branche: Renewable Energy
Expertise: Controlling
Experience: 4 years
Key Responsibilities: Strategic Contract Management: Develop and implement strategies for effective contract management, ensuring compliance with project agreements and alignment with overarching objectives. Documentation and Compliance: Maintain accurate records of all contract-related documents, including claims, variations, and approvals, to ensure comprehensive compliance and documentation. Stakeholder Engagement and Negotiation: Act as the primary point of contact for negotiations and build strong relationships with key stakeholders to ensure cohesive project execution. Reporting and Analysis: Monitor, report, and analyse the status of claims and variations, providing strategic insights to senior management. Compliance and Risk Management: Ensure that all claims and variations adhere to legal, regulatory, and project-specific requirements, while developing mitigation strategies for potential risks. Process Improvement: Continuously review and improve processes to enhance efficiency, reduce costs, and ensure compliance.
Senior CNC Operator
Location: Brisbane
Branche: Conventional Energy
Expertise: Production & Manufacturing
Experience: 3 years
We have a current opportunity for a Senior CNC Operator on a permanent basis. The position will be based in Toowoomba. For further information about this position please apply.
Safety Advisor
Location: Sunshine Coast
Branche: Infrastructure
Expertise: HSEQ
Experience: 2 years
Responsibilities: Develop and implement WHSE (Work Health, Safety, and Environment) policies, management systems, and procedures. Conduct site inspections, audits, and risk assessments to identify and address WHSE hazards and non-compliance. Issue non-conformance reports, corrective actions, and safety alerts. Onboard and train contractors and employees on WHSE practices. Prepare safety reports, including monthly updates for management. Lead incident investigations, safety documentation, and record-keeping. Interpret and apply WHS legislation, standards, and codes of practice. Create WHSE documents (e.g., SWMS, SOP, JSA) and manage WHSE for contractors and employees. Facilitate safety meetings, toolbox talks, and safety award events. Resolve on-site conflicts, ensuring safety and coordination among trades. Promote safety awareness and compliance with business and industry standards. Manage hazards, utilizing PPE, exclusion zones, and protective measures for all on-site personnel.
Technical Assistant (Wells Team)
Location: Perth
Branche: Conventional Energy
Expertise: Production & Manufacturing
Experience: 3 years
Maintain Wellview Allez database, analyse discrepancies and maintain data integrityCreate job scopes in WellView, maintain and update status, perform QA/QC on dataTrack regulatory approvals and maintain official well recordsInterpret well data to build wellbore schematicsMonitor performance dashboard, apply enhancements where requiredPrepare bespoke data reports for internal and external useExtract, organise and compile data for ad hoc requestsProvide access, training and coaching for team members in WellView usage
Senior Procurement Advisor - Renewable Energy
Location: Brisbane
Branche: Renewable Energy
Expertise: Purchase
Experience: 4 years
Key Responsibilities: Principal Contractor Procurement Support: Develop and manage a comprehensive Procurement Management Plan for key project packages. Oversee the contractor procurement relationship, ensuring compliance with established procurement plans. Monitor and report on the contractor's procurement schedule, identifying and implementing process improvements. Conduct regular meetings with contractors to review progress and maintain meticulous records. Provide oversight and governance of subcontracting activities, ensuring alignment with the head contract and minimizing risk exposure. Direct Procurement Support: Develop and manage contracts directly related to the project, including negotiating and executing contracts for goods, services, and works programs. Draft and manage key procurement documents, including tender packs, evaluation tools, and supplier communications. Ensure adherence to procurement timelines and maintain robust record-keeping throughout the contract lifecycle. Broader Procurement Team Contribution: Provide guidance and support to the broader project team on procurement activities. Collaborate on the implementation of procurement transformation initiatives. Contribute to continuous improvement efforts within procurement processes and systems. Develop detailed reporting tools to monitor and report on procurement progress and pipeline.
Electrical Quality Advisor - Renewable Energy
Location: Melbourne
Branche: Renewable Energy
Expertise: Health, Safety, Environmental & Quality
Experience: 4 years
As the electrical quality advisor on site you will be responsible for supportiung and guiding the subcontractors and suppliers on meeting quality standards in-line with ISO 9001 as well as the client's expectations on the electrical package of works. You will play a key role in maintaining and monitoring compliance as well as proactively seeking improvment of project management systems and document management as well as assisting the quality manager with developing and implementing the project QMP.Assist the QM with developing and implementing quality audits as well as monitoring NCRs for trends and identify, assess and control non-conforming works, materials or products.
Project Manager
Location: BRISBANE
Branche: Building & Construction
Expertise: Construction & Commissioning
Experience: 2 years
Working as a Project Manager, you will take a leading role delivering the project from the Greenfield Site to PC. Working alongside a fully resourced Site Team.Duties will include:Planning all phases of the construction lifecycle from initiation to completion.Obtaining all necessary regulations and permits.Makes sure projects are aligned with agreed-upon plans.Managing your Site Managers and Foreman oversees their work.Communicating with clients and delivers project progress reports.Continuing positive relationship with subcontractors.Develops and adheres to the budget, timeline, and quality control plan.Collaborates with architects, engineers, electricians, and other specialists.HSE responsibility in partnership with HSE Advisor and Manager.Uses scheduling software to update schedules, track progress, and document project progression.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.