Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Site Administrator
Location: Pinjar
Branche: Infrastructure
Expertise: HR & Recruiting
Experience: 3 years
* Assist with the planning and scheduling of preventative maintenance and outage work order resources, to ensure the appropriate level of detail is tracked and recorded to deliver outage objectives and milestones, * Assist with the onboarding and engagement process to ensure a minimum amount of delay prior to and during the maintenance execution phase,* Processing of purchase requisitions and generating purchase orders ensuring that the procurement of services, parts and materials is completed efficiently to support planned maintenance and outage tasks, * Attend site meetings to take and distribute meeting minutes. Prepare action item list and assist with completion when appropriate,* Collect and collate information for preparation of various reports and presentations,* Coordinate guest, site and visitor inductions by advising security of guest attendance, * Coordinate Labour hire onboarding and engagement by acting as the Contractor Administrator for all labour hire panel resource nominations,* Maintenance related data input into the Computerised Maintenance Management System (CMMS),* Assist with coordination and review of service contracts, ensuring documentation is completed in line with finance processes and Company protocols* Assist with the electronic mark-up of engineering drawings under the direction of the Engineering resources,* Ensure vendor and supplier maintenance and engineering reports are saved to the relevant Synergy DM folder structure,* Answer and direct incoming phone calls in a polite and efficient manner to reflect the Company's professional image,* Assist with general office support responsibilities such as photocopying, meeting coordination, organise catering and general errands,* Manage incoming and outgoing email communications by reviewing, allocating, redirecting and preparing responses,* Liaise with the Outage Manager and the corporate office about Workplace Health and Safety (WHS) notifications and general site WHS matters,* Assist with the management and administration of all site WHS requirements,* Maintain various document registers for incoming and outgoing correspondence in relation to the Maintenance Department,* Review, print and distribute the latest maintenance and engineering reports to all appropriate users and ensure removal of superseded documentation from distribution.
Rig Electrician
Location: Toowoomba & Darling Downs QLD
Branche: Conventional Energy
Expertise: Planning & Testing
Experience: 3 years
Manage workloads across multiple rigs, prioritizing breakdowns, repairs, and maintenance. Utilize a computerised maintenance system (MEX) for scheduling and work tracking. Ensure all tasks are documented for efficiency and traceability. Maintain strict safety compliance, adhering to permit-to-work systems and company policies.
Analyst - Systems Management
Location: Perth
Branche: Information Technology
Expertise: IT & Shared Services
Experience: 4 years
We are currently seeking a skilled Analyst for a contract position. The role involves reviewing and refining PowerBI reports, delivering data insights, and conducting trend analysis to support decision-making. Additionally, the Analyst will ensure that data is effectively presented to external stakeholders. The position requires strong stakeholder engagement skills, including collaboration with senior managers and section leaders to gather and understand requirements. What the role will involve: Spearhead the creation of new PowerBI reports while documenting stakeholder requirements. Oversee and support data management, including quality control, interfaces, exchanges, and the maintenance of reference and master data. Foster strong stakeholder engagement to ensure initiatives are effectively tracked and brought to completion. Generate insights and identify trends for impactful presentations to stakeholders. Conduct in-depth analytics on existing reports to uncover deeper insights.
Lead ILS Logistics Engineer - Defence & Maritime
Location: Perth
Branche: Shipbuilding
Expertise: HR & Recruiting
Experience: 0 years
Reporting to the Head of Engineering & ILS, you'll take ownership of all logistics engineering deliverables, ensuring alignment with the Functional Performance Specifications (FPS) and Provisional Operating Support Intent (POSI). You'll manage key artefacts, integrate cross-functional inputs, and maintain a strong focus on delivery, governance, and stakeholder engagement. Key Responsibilities: Lead and manage a team of logistics engineers, officers, and contractors across Australia and internationally. Oversee technical outputs, including SSSPECs, UUPs, and LCC documents, ensuring compliance with defence standards. Conduct detailed analyses, such as FMECA, RCM, and LORA, to support logistics strategies. Drive collaboration across engineering, training, and technical documentation teams. Track performance and risk, ensuring projects stay on time and within scope. Champion continuous improvement, optimising tools, processes, and supportability strategies.
Snr Procurement Functional Support Specialist
Location: Perth
Branche: Conventional Energy
Expertise: Purchase
Experience: 4 years
You will be responsible for: Actively manage the Ariba S2C (Source 2 Contract), Vendor Registration (SLP), Supplier Performance Management Develop and provide detailed analytics and dashboards which track Ariba Enablement and Incident Resolution processes Resolve and document all ARIBA S2C, SLP incidents in close cooperation with AMS support Ensure major incident communication to Supply Chain Management and internal customers Work as the first point of contact for application support with the Company User Community related to Sourcing and Procurement Follow up on performance, cost and quality, through target and KPI measurements Support as required the overall contracts and procurement solution in SAP ECC
Safety Advisor
Location: Brisbane
Branche: Infrastructure
Expertise: HSEQ
Experience: 3 years
Our client have been operating in their specific industry for 50+ years with highly effective processes / procedures in place and a heavy emphasis on safety. You will be joining an established team with a Safety Manager and 2 - 3 roaming Safety Advisors. As a Safety Advisor, you will work across projects in Brisbane to ensure safety is maintained to a high standard on site: Ensuring compliance with safety regulations and standards. Developing and implementing safety plans tailored to each project. Conducting regular site audits to identify and mitigate safety hazards, documenting findings, and recommending corrective actions. Having a strong influence on and being able to manage a diverse range of people. Leading safety meetings to foster a culture of safety awareness, discuss concerns, and reinforce safety protocols. Investigating accidents, near-misses, and safety violations, and providing recommendations to prevent future incidents. Maintaining accurate records of safety inspections, incident reports, training sessions, and safety-related communication.
Project Engineer
Location: Sydney
Branche: Life Sciences
Expertise: Production & Manufacturing
Experience: 2 years
Key Responsibilities Project Management Prepare project schedules, progress reports, and quality documentation for clients. Monitor project progress, manage subcontractors, and ensure compliance with specifications. Support procurement, spare parts function, and design of packing and loading plans. Maintain effective communication with stakeholders and participate in project meetings, considering financial, safety, and reputational impacts. Design & Drafting Draft designs using AutoCAD, including proposals, layouts, and manufacturing details. Design automatic sampling systems and related equipment, ensuring compliance with safety and project requirements. Review and improve standard designs, and assist with upgrades, refurbishments, and spare parts. Manage document control for drawings, check team members' work, and customise drawings for subcontractor needs. Field Work Willing to drive personal vehicle to visit subcontractors & suppliers on a regular basis to provide technical support and perform quality & progress inspections during manufacture to ensure compliance with project specifications and adherence to the schedule. Perform shop testing of equipment as well as developing and completing relevant quality documentation. Prepare & affix identification labels and shipping documentation for all project equipment and supervise the packing & loading of projects upon delivery.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.