Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Cost Controller (Junior)
Location: Perth
Branche: Conventional Energy
Expertise: Controlling
Experience: 2 years
Supporting the cost monitoring and controlling activities through all phases of Drilling and Completion campaigns including evaluation of the estimate and set up the cost tracker, cost monitoring & control, forecasting and tracking cost variances, change management, reporting, cost risk analysis, assurance, and closeout. You will be responsible for: Performing in accordance with Corporate Policies and Management Standards and fully Compliant and Promote Woodside Safety Culture Building cost tracker from approved estimate Managing Value of Work Done (VOWD) process, Performance Measurement, VOWD phasing, trends and all Cost Control activities for the assigned scope Developing Estimate to Complete (ETC) and Estimate at Completion (EAC) Maintaining the cost forecast in accordance with agreed procedures Managing routines with stakeholders and cross functional groups (such as Exploration, Projects, Development, Finance, Projects Business Office, Supply Chain) Ensuring early recognition and warning to stakeholders of adverse cost trends impacting agreed cost targets and budgets Assessing risks and opportunities that may impact the current forecast Quickly learn legacy processes and good understanding of P2P and Cost Control processes to improve, influence ways of working, and support change management with key stakeholders Reviewing the Purchase Requisition/Purchase Order Process to support vendor management Supporting Cost Performance Lead in Cost Control and Cost Estimation practices
Cost Controller
Location: Perth
Branche: Renewable Energy
Expertise: Controlling
Experience: 3 years
Utilise the Cost Management System, processes and procedures to ensure a consistent approach to project cost control, budget tracking, forecasting, cashflow and performance analysis Management of the project cost and progress reporting process to provide consistent, accurate and timely reporting to the Project Management Team including identification of any required actions to maintain approved baseline targets Coordination of cost aspects within the broader Project Controls Team ensuring alignment and collaboration with the other functions, in particular Planning Ownership, oversight and hands-on participation with key project control functions including: Definition and application of the project Work Breakdown Structure to ensure all systems, processes and reporting reflect the standard approach on the projects Support contracting and procurement team with project contracts, purchase orders, project payment certificates review, setup in PIMS and SAP systems Project month end VOWD and accruals submission and allocating expenses to cost centres and WBSs Forecast cost to complete and highlight areas of risk to mitigate cost overruns against baseline plan and budget Monthly reporting and variance analysis Ensure project change management process (PCN) is utilised diligently on projects Support quarterly capital planning process Progress & performance measurement by applying earned value management (EVM) tools and techniques to interpret data and provide timely insight and recommendations on project performance Evaluate Contractor's progress payment claims and reconcile with budgets and contracts Monitor and audit cost management system and SAP to ensure accuracy between the two systems and escalate to management of any significant variances Establish positive working relationships with all parties involved and upholding the Company Values
Technical Writer
Location: Perth
Branche: Conventional Energy
Expertise: Quality Management
Experience: 3 years
Developing and creating technical documentation for the maintenance and operation of plant and equipment Driving the creation of documentation methodology and framework Maintaining proper methodology for purposes of consistency and efficiency Interpreting, analysing and producing technical documentation for site assess following Process Safety & Asset Management principles
Rig Electrician
Location: Brisbane
Branche: Conventional Energy
Expertise: Controlling
Experience: 2 years
Brunel Australasia are currently seeking Rig Electricians to work in QLD. These are FIFO roles on a 3x3 roster This will be a contract based role for upcoming drilling activity commencing immediately. The Rig Electrician is responsible for the preventive, routine and non-routine maintenance of the land drilling rigs and for the repair of electrical systems for all drilling related equipment of the rigs. Ensures that all electrical systems, plant and equipment are safe and complies with relevant standards and codes Adopt Company preventive maintenance system to contract. Proved instruction and supervision to electrical maintenance support staff. Contributes proactively to maintenance programs and targets. Maintain inventory of spare parts and emergency spares.Manage inspection and re-certification of critical components as per contract. Provide hands-on refurbishment of Company owned equipment. Establishes correctly isolating procedures for the safe maintenance of plant and equipment and ensures that all relevant personnelare aware of these practices and procedures. Reports directly to the Rig Manager on all aspects of electrical related issues and maintains a visible commitment towards safety. Any further reasonable duties as directed by a supervisor Comply with all QA & HSE policies and work procedures
Senior Contract Administrator
Location: Brisbane
Branche: Infrastructure
Expertise: Communications & Distribution
Experience: 4 years
Key Responsibilities: While this is a commercial role it will have a strong focus on continuing the great relationship in place with long term sub contractors, this is a business that prides itself on really partnering with all involved in the project. Administer and manage commercial construction contracts from inception to completion. Prepare, review, and maintain all contract-related documents, ensuring compliance with legal and regulatory requirements. Serve as a liaison between clients, subcontractors, and project teams to ensure seamless communication and resolution of issues. Assist in the development and monitoring of project budgets and schedules, ensuring all contractual obligations are met. Identify potential risks and implement mitigation strategies to ensure project success. Prepare regular reports on contract status, financials, and project progress for senior management and stakeholders.
Senior Contracts & Procurement Advisor
Location: Perth
Branche: Conventional Energy
Expertise: Purchase
Experience: 4 years
The successful candidate will be able to demonstrate pre-award experience and the ability to manage the end to end tender process. You will possess experience in developing contracting plans and other internal documents; and experience in conducting negotiation of commercial and contractual terms with an understanding of how deviations resulting from negotiations impact the risk profile of the engagement. Lead the end to end sourcing activities for any of the Technical Services pillars - Reserves & Subsurface, Technology and Innovation, Telecommunications, IT, Cyber, Digital / AI and multiple Capital Project's technology requirements globally Stakeholder engagement to understand business needs and provide advice relating to contract strategies, sourcing options and ways to achieve lowest total cost of ownership Negotiate contract terms and conditions through to successful contract award Provide reporting and analysis, supporting the ongoing development of the Technical Services category Ability to be flexible and assist across portfolios where needed Possess a strong understanding of procurement ethics in order to conduct sourcing activities in a professional and ethical manner
Subsea Project Engineer - Jansz-Io Compression (J-IC)
Location: Perth CBD
Branche: Conventional Energy
Expertise: Validation
Experience: 5 years
Support the OIC Package Lead in managing the OIC Contract scope and technical interfaces. Coordinate with the AIR team and other J-IC delivery teams to manage risks and interface challenges. Develop mitigation plans for OIC execution risks and support contract management of change processes. Provide engineering support to FCS (Field Control Station) Subsea Engineer, Senior Structures Subsea Engineer, Senior Project Engineer (Pre-Commissioning) and Project Subsea Engineer (Umbilical's). Coordinate Marine Warranty input, document reviews, and approvals. Provide site support as required, including international/domestic travel for engineering, SITs, vessel inspections, loadout, testing, and installation phases. Transition to an offshore role during project execution.
HSE Specialist - Contractor OE Management
Location: Perth
Branche: Conventional Energy
Expertise: HSEQ
Experience: 3 years
Support the implementation of the Contractor OE Management (COEM) Process Act as the Subject Matter Expert (SME) for Operational Excellence (OE) management system processes to support Business Partners and Business Owners manage risk, assurance and safeguards. Provide HSE expertise and guidance to Business Partners (Contractors) and leadership to achieve strong OE-HSE compliance and successful HSE performance outcomes. Provide guidance and coaching on safe work practices, human and organisational performance, risk management including risk assessment and safeguard verification and environmental risk management. Responsible supporting assurance activities, field level emergency management and response activities, contractor qualification and day to day contractor HSE management, internal & external incident / environmental reporting (including regulator interfaces) and delivery of all OE-HSE related training.
Intermediate Project Manager
Location: Brisbane
Branche: Infrastructure
Expertise: Communications & Distribution
Experience: 3 years
Working as a Project Manager, you will take a leading role working on several projects from concept design and development stages, right through to construction and completion. Duties will include: Planning all phases of the construction lifecycle from initiation to completion. Obtaining all necessary regulations and permits. Makes sure projects are aligned with agreed-upon plans. Managing your Site Managers and Foreman oversees their work. Communicating with clients and delivers project progress reports. Continuing positive relationship with subcontractors Develops and adheres to the budget, timeline, and quality control plan. Collaborates with architects, engineers, electricians, and other specialists. HSE responsibility in partnership with HSE Advisor and Manager. Uses scheduling software to update schedules, track progress, and document project progression.
ASV Client Representative
Location: Perth CBD
Branche: Conventional Energy
Expertise: Validation
Experience: 5 years
Administration Act as the Company Representative on the Contractor's offshore Accommodation Support Vessel (ASV). Serve as the primary point of contact for the Contractor's offshore representative, including during emergencies. Manage daily reporting and ensure familiarity with project documents, specifications, and procedures. Address issues impacting project schedule, cost, or HSE performance, proposing mitigation plans. Oversee invoicing for vessel and hoteling contractors. Technical Expertise Monitor vessel operations, including position keeping, helicopter operations, lifting, and cargo handling. Lead/participate in offshore Constructability, HAZID, audits, risk assessments, and HSE walkdowns. Coordinate with onshore teams (logistics, travel, catering, cost control, planning). Advice and Leadership Provide leadership to the ASV team, resolving technical issues efficiently. Promote onboard HSE, monitor KPIs, and attend HSE walkdowns. Support the PH2B hookup and shutdown team. Work collaboratively across Company and Contractor teams to resolve conflicts. Safety & Environment Ensure compliance with Company policies and maintain personnel welfare and asset protection. Actively participate in safety programs and promote the Ichthys Project HSE Charter. Teamwork Foster collaboration with vessel and catering contractors. Uphold workplace values, embracing diversity, and maintain strong teamwork. Operate effectively in both office and offshore environments.
High Voltage Electricians
Location: Perth
Branche: Mining
Expertise: Production & Manufacturing
Experience: 4 years
We are currently looking for experienced High Voltage electricians to join our team. The chosen candidate will be responsible for: Operate and maintain backup power stations, including diesel generators, to ensure consistent power supply Conduct preventive and corrective maintenance on high voltage (HV) transmission and distribution assets Perform high voltage switching and coordinate safe operations across transmission networks Troubleshoot, test, and repair relays, transformers, and other critical HV equipment Utilize computer-based maintenance systems, such as SAP, to track, document, and schedule work activities Monitor Siemens GIS switchgear, ensuring reliable operation and compliance with operational standards
Shutdown Completions Lead
Location: Perth
Branche: Conventional Energy
Expertise: Production & Manufacturing
Experience: 5 years
Responsibilities: Design, implement, maintain and administer Completion and Handover Systems Manage a team of varying experience and discipline to safely coordinate all completions activities including Work Pack management, QA Documentation Review, Execution confirmation, SAP closure. Mentor and Train others to ensure knowledge and experience is disseminated and retained in Company. Ensure all requirements outlined in Completions and Handover procedures are fulfilled, documented, and accessible. Support the systemization of facilities to enable an effective and efficient start-up, proactively identifying risks and addressing any process misalignments. Confirm evidence and sign-off requirements in advance of major shutdown events to support seamless project execution. Develop Fishbone diagrams to consolidate and visualize the relationships between schedules, operational procedures, and isolation processes. Collaborate with planners to integrate completions principles into Work Orders and Work Packs, verifying correct milestone assignments and alignment with isolation and permitting processes. Establish completions databases for facilities to ensure comprehensive tracking and management. Oversee the printing and distribution of all shutdown-related Work Packs. Confirm that shutdown schedules accurately reflect completions durations and logic, and ensure that completions teams are appropriately resourced. Coordinate the onboarding and integration of existing personnel into the Completions Team to ensure seamless collaboration. Oversee the integrity and efficient management of Punch List activities. Define and deliver clear, concise reporting on completions progress and system handover milestones. Maintain the accuracy and system alignment of the Joint Register. Coordinate the compilation of evidence and manage the sign-off process for Milestone Certificates. Manage the post-event close-out process for SAP Work Orders, ensuring completion and compliance.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.