Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Production Manager
Location: Melbourne
Branche: Life Sciences
Expertise: Production & Manufacturing
Experience: 3 years
Key Responsibilities: Lead and manage the day-to-day operations of the broiler chicken farm Ensure animal welfare standards and considerations in all duties and interactions with live birds Oversee the day-to-day interaction with the processors, employees, contractors, management, and any visitors to site, to maintain healthy business relationships Manage the bird growing environment, including using varying shed management techniques to achieve the optimum bird growing environment relevant to the age of birds, sheds, controllers, fans, etc Be responsible for safety, health, environment and qaulity Leading, training and motivating a team to achieve quality outcomes in a professional and commercial environment
Lead ILS Logistics Engineer - Defence & Maritime
Location: Perth
Branche: Shipbuilding
Expertise: HR & Recruiting
Experience: 0 years
Reporting to the Head of Engineering & ILS, you'll take ownership of all logistics engineering deliverables, ensuring alignment with the Functional Performance Specifications (FPS) and Provisional Operating Support Intent (POSI). You'll manage key artefacts, integrate cross-functional inputs, and maintain a strong focus on delivery, governance, and stakeholder engagement. Key Responsibilities: Lead and manage a team of logistics engineers, officers, and contractors across Australia and internationally. Oversee technical outputs, including SSSPECs, UUPs, and LCC documents, ensuring compliance with defence standards. Conduct detailed analyses, such as FMECA, RCM, and LORA, to support logistics strategies. Drive collaboration across engineering, training, and technical documentation teams. Track performance and risk, ensuring projects stay on time and within scope. Champion continuous improvement, optimising tools, processes, and supportability strategies.
Field Electrician (Rig Electrician)
Location: Toowoomba & Darling Downs QLD
Branche: Conventional Energy
Expertise: Planning & Testing
Experience: 3 years
Manage workloads across multiple rigs, prioritizing breakdowns, repairs, and maintenance. Utilize a computerised maintenance system (MEX) for scheduling and work tracking. Ensure all tasks are documented for efficiency and traceability. Maintain strict safety compliance, adhering to permit-to-work systems and company policies.
Safety Advisor
Location: Brisbane
Branche: Infrastructure
Expertise: HR & Recruiting
Experience: 3 years
As a Safety Advisor, you will play a pivotal role in safeguarding the health and safety of site teams ensuring compliance with relevant regulations. Ensuring compliance with safety regulations and standards. Developing and implementing safety plans tailored to each project. Conducting regular site audits to identify and mitigate safety hazards, documenting findings, and recommending corrective actions. Having a strong influence on and being able to manage a diverse range of people. Leading safety meetings to foster a culture of safety awareness, discuss concerns, and reinforce safety protocols. Investigating accidents, near-misses, and safety violations, and providing recommendations to prevent future incidents. Maintaining accurate records of safety inspections, incident reports, training sessions, and safety-related communication.
Field Electrician
Branche: Conventional Energy
Expertise: Planning & Testing
Experience: 2 years
Manage workloads across multiple rigs, prioritizing breakdowns, repairs, and maintenance. Utilize a computerised maintenance system (MEX) for scheduling and work tracking. Ensure all tasks are documented for efficiency and traceability. Maintain strict safety compliance, adhering to permit-to-work systems and company policies.
Quantity Surveyor
Location: Perth
Branche: Mining
Expertise: Quality Management
Experience: 4 years
Monitor and track daily contractor activity, including labour, equipment, materials, and remediation work progress. Review and sign off on day work sheets and validate contractor payment claims for accuracy. Assist with developing and maintaining project cost forecasts and managing budget updates. Support preparation of execution strategies, scopes of work, and bills of quantities. Ensure contractor compliance with Quality, HSE, and Level 2 Risk Assessments (L2RA). Perform LIF activities, including reviews, verifications, and safety compliance checks. Collaborate with the project engineer to review thickness tests and approve remediation plans. Document design or scope changes and ensure timely updates to cost tracking. Attend regular contractor progress and shutdown meetings, including site inspections. Raise purchase requisitions and manage ongoing training and administrative tasks.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.