Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.

 

Apply now for a job as a Document Controller! 

Regulatory & Compliance Administrator

Location: Bayswater

Branche: Life Sciences

Expertise: Validation

Experience: 2 years

This role plays a critical part in ensuring that our clients operations across Australia and New Zealand meet all State and Federal trade compliance regulations, particularly in the importation, storage, and supply of regulated and controlled products. Ensure compliance with all relevant laws, regulations, and industry codes governing the importation, storage, labelling, and supply of chemicals (hazardous/dangerous goods), biochemicals, biologicals, radioactives, and other controlled products. Manage import and export permits, end-user statements, and associated documentation, liaising with customs brokers, shipping agents, and regulatory authorities to ensure timely clearance of products. Maintain and update SAP material master data for all regulated products; ensure compliance queues and permits are in place prior to purchasing or release. Build and maintain strong working relationships with regulatory bodies (e.g. TGA, DAFF, Dept. of Health, Customs, Dept. of Defense, DFAT). Monitor and process compliance-related mailboxes, customer notifications, and questionnaires. Prepare reports and maintain accurate records for authorities, ensuring licences and permits are renewed ahead of expiry. Support the development and continuous improvement of compliance processes and systems to enhance efficiency, accuracy, and risk mitigation. Provide support to customs brokers, supply chain, and internal stakeholders by delivering timely and accurate compliance documentation. Assist in the creation, review, and updating of SOPs and procedures. Contribute to innovation by identifying digital solutions to streamline compliance processes.

Billing Specialist

Location: North Sydney

Branche: Renewable Energy

Expertise: Marketing & Sales

Experience: 1 years

Advance Careers has been exclusively engaged by an international energy business looking to grow its market share in the Australian market. They are currently looking for a customer support specialist to join their growing team. The primary role of the is responsible for assisting clients prepare energy invoicing for their tenants within an Embedded network and resolving day to day queries, while supporting the Metering Manger and Engineering Team within the team to deliver quality services to our clients providing query resolution and database maintenance support. Responsibilities: Ensure billing is delivered on time Assist in the preparation of client proposal documents Provide effective support to clients Develop and support relationships with internal staff, customers and suppliers. Be knowledgeable about business products and services Be effective and accurate in delivery of information Ensure A2 and bespoke databases are kept up to date Ensure you review all and understand regulatory briefings Attend to new data connections in A2, alerting the clients, reviewing the data and logging details Assist clients with access to business online portals Co-ordinate communication between clients and service providers as necessary

Financial Analyst - JV Services

Location: Adelaide

Branche: Conventional Energy

Expertise: Validation

Experience: 3 years

You will be part of a centralised Financial Services Team that prvides Joint Venture Accounting Services to all Finance Operations Demonstrate a change and performance mindset and participate to achieve desired cultural outcomes Contribute to delivering on cost reduction efficiencies and value creation strategies as directed Effective and timely collaboration with internal and external stakeholders as required Preparation of monthly Joint Venture expenditure statements and cash call requests Preparation and posting of actual and accrual journals Inputting operated and non-operated Joint Venture accounting and providing reports Efficient generation and input of sales invoices Calculation, lodgment, and payment of monthly and quarterly Overriding Royalties (ORR), Product Royalties and Primary Resource Rent Tax (PRRT) Preparation of monthly and quarterly balance sheet reconciliations Prepare audit data as required Participate in process improvement projects across Finance Additional activities as required by the Financial Controller Compliance with the Corporate Governance and Safety requirements

Field Service Specialist - Coal Seam Gas

Location: Brisbane

Branche: Conventional Energy

Expertise: Planning & Testing

Experience: 4 years

We are seeking a hands-on technical professional to support field operations involving surface wellhead systems and pressure control equipment. This role involves travelling to various field locations to assist with the deployment, assessment, and functionality of high-integrity surface equipment critical to energy production. You'll be working as part of a wider team to ensure that systems are prepared, installed, and maintained in line with industry standards. Act as a field-based specialist supporting the setup and lifecycle management of surface wellhead systems. Liaise with site personnel to provide technical support and ensure procedures are followed during installation and operational phases. Monitor equipment performance and condition, providing feedback for potential system or design improvements. Execute mechanical and pressure integrity checks as per testing requirements, ensuring full traceability of all results. Organise site tools, components, and logistics in readiness for field deployments. Participate in job planning and post-operation reviews, offering insight into field challenges and successes. Support audits, risk reviews, and safety engagements while upholding strict HSE and operational standards. Assist in training and mentoring junior technicians or site operatives as needed.

Senior Test Analyst

Location: Osborne Park

Branche: Information Technology

Expertise: IT & Shared Services

Experience: 4 years

The Senior Test Analyst is responsible for ensuring software solutions meet the highest standards of quality and reliability, with a focus on integrated and complex environments. This role plays a critical part in delivering robust, efficient, and secure products by proactively identifying issues and ensuring best practice testing is embedded throughout the software development lifecycle. The ideal candidate thrives in a fast-paced agile setting, collaborates comfortably across multiple project teams, and demonstrates unwavering dedication to quality outcomes. Deliverables - Technical & Operational Develop, maintain, and execute comprehensive test plans, test cases, and test scripts for complex, integrated software systems. Coordinate and perform testing activities across multiple concurrent projects, ensuring alignment with project timelines and business priorities. Identify, document, and track defects, inconsistencies, and suggested improvements, communicating findings clearly and appropriately. Champion continuous improvement by regularly reviewing and refining testing processes to eliminate inefficiencies and ensure the adoption of best practices across the team. Participate in agile ceremonies (e.g. stand-ups, sprint planning, retrospectives), providing input on quality issues and process improvements. Collaborate with developers, business analysts, and product owners to assure a shared understanding of requirements and expected outcomes. Ensure adherence to all regulatory and compliance requirements relating to software quality. Provide mentorship and guidance to team members, sharing expertise and promoting a quality-driven culture. Prepare and deliver clear test reports and metrics to stakeholders, providing confident recommendations about software readiness.

Senior Project Engineer - SURF

Location: Perth

Branche: Conventional Energy

Expertise: Planning & Testing

Experience: 2 years

Provide engineering leadership across project planning, offshore/site work, tender prep, and execution. Mentor and guide Project & Graduate Engineers, assigning tasks, monitoring progress, and fostering growth. Define and forecast manning/resourcing needs; contribute to cost estimates, engineering task definitions, and CTRs. Generate and review technical documentation - including calculations, specifications, procedures, layouts, schematics, and equipment lists. Lead HAZID workshops; ensure engineering outputs meet MMA and client technical, quality, safety, and regulatory standards. Work with CAD designers across Perth and Singapore; manage external engineering partnerships. Support offshore execution phases with technical oversight and ensure adherence to HSEQ guidelines. Drive innovation-promote improvement in products, services, processes, and support new development opportunities. Handle administrative duties: timesheets, PRs, POs, document control.

Mining System Application Support Analyst

Location: Perth

Branche: Information Technology

Expertise: IT & Shared Services

Experience: 2 years

As a Mining Systems Application Support Analyst, you will play a key role in keeping Autonomous Mining Systems technology updated, reliable, and running smoothly. You will be the first point of contact for application support, working on-site to maintain uptime and performance while collaborating with Product teams in Perth and Operations teams at site. Key resonsibilities: Ensure system uptime and stability on site, restoring services quickly and managing communications with affected users. Act as the primary on-site contact for software users, technicians, and product development teams. Deploy, configure, and maintain Fleet Management System applications and services, including during planned outages. Configure and maintain monitoring, alerting, and logging tools to ensure overall system health. Proactively respond to system alerts, troubleshoot issues, and escalate to appropriate teams as needed. Perform routine Linux system administration, ensuring compliance with internal security standards. Provide L1 and L2 technical support to manage inquiries and application support issues. Document and improve support processes, monitoring practices, and change management procedures. Collaborate with Product Managers and Owners on system upgrades, bug fixes, and issue resolution.

Document controller job description 

A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation. 

In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.

Document controller responsibilities 

As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:

  • Copying, scanning, and securely storing documents.
  • Reviewing and editing files for accuracy and contract compliance.
  • Monitoring technical documents, ensuring updates and accuracy.
  • Distributing project-related copies to teams for seamless collaboration.
  • Facilitating document access and retrieval upon request.
  • Digitising physical documents through scanning and uploading.
  • Crafting and adapting document templates for contracts.
  • Managing document movement across the organisation, including sensitive materials.
  • Organising physical and digital records in a systematic filing system.
  • Collecting, scanning, and uploading documents following established procedures.
  • Registering essential technical documents in the system.
  • Using SmartSolve Document Management for daily operations and quality control.
  • Communicating updates and document access to personnel.
  • Printing and dispatching documents promptly as needed.
  • Collaborating with various departments for effective document handling.
  • Creating templates for future document use.
  • Responsively retrieving files for employees and clients.
  • Orchestrating efficient document flow within the organisation.
  • Ensuring confidentiality of sensitive information and agreements.
  • Generating ad-hoc project progress reports.

Document controller qualifications 

Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.

To become a successful Document Controller, certain requirements and skills are essential.
These include:

  • Experience: Proven work experience in Document Control or similar roles.
  • Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
  • Technical Savvy: Familiarity with a range of office software and document management systems.
  • File Management: Competence in working with different file types and document capturing systems.
  • Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
  • Communication: Effective communication skills for seamless interaction with diverse departments.
  • Time Management: Proficiency in multitasking and timely task resolution.
  • Regulatory Knowledge: Understanding of relevant document handling regulations.
  • Project Insight: Basic knowledge of project management principles.
  • Typing and Writing: Proficient typing, report writing, and editing skills.
  • EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
     

These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.