Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Technical Writer
Location: Perth
Branche: Conventional Energy
Expertise: Validation
Experience: 3 years
Responsibilities: Support safe and effective operation of the facility by gathering and analysing technical information from various internal sources to prepare and/or update business documents. Support technical specialists on matters relating to technical writing of documents; provide quality assurance to final document releases. Coordinate the review of documentation in accordance with regular review cycles, ensuring appropriate levels of technical assurance and approvals. Communicate promptly any procedural or documentation issues that could result in an abnormal operating condition or potential equipment failure. Evaluate existing management systems and content to identify and drive improvement opportunities in alignment with business needs Adhere to and promote safety and environmental procedures to ensure safety of self, personnel, process plant and environment.
Compliance Officer - Trades & Regulations
Location: Bayswater
Branche: Life Sciences
Expertise: Quality Management
Experience: 1 years
We have a current opportunity for a Compliance Officer - Trades & Regulations on a contract basis. The position will be based in Bayswater. For further information about this position please apply. Job Functions Ensure compliance with all laws and regulation governing the importation, storage, labelling and supply of chemicals (hazardous and dangerous), biochemicals, biologicals, radioactives and other controlled or regulated products for the Australian and New Zealand territories Ensure compliance with any industry specific Codes of Conduct covering the importation, storage and sale of controlled product. Be responsible for the management day to day compliance queues and ensure that permits are in place before overseas orders are placed. Monitor SAP queues for scheduled products and only release products for purchasing and subsequent sale once all relevant permits are obtained. Ensure SAP material master data is up to date for all regulated products and ensure that products requiring import or export permits are identified. Prepare reports for Authorities as requested, maintain records of scheduled products as required Build relationships with relevant authorities in Australia and New Zealand and globally to keep up to date on developments and to ensure continued efficiency, effectiveness and compliance in Australia's operation. Ensure licences and permits are maintained, renewed in advance of expiry to prevent delays in imports. Process customers' orders and apply for import, export permits or licences as required. Liaise with customers as required, process customer notifications, questionnaires etc. Daily management of ANZ compliance mailbox. Support our Customs Brokers by assessing consignments for import and export and providing accurate documentation in a timely manner Maintain SAP material master data for all regulated products and ensure that products requiring import or export permits are identified. Ensure in collaboration with the Compliance Manager that all products are ordered in strict compliance to all regulatory requirements and that required compliance flags and queues are set up. Assist in weekly/monthly reporting, includes number of releases/screening in SAP, permits processed for metrics. Custom Clearance/ Customs broker queries as required for business continuity.
Production Manager
Location: Melbourne
Branche: Life Sciences
Expertise: Production & Manufacturing
Experience: 3 years
Key Responsibilities: Lead and manage the day-to-day operations of the broiler chicken farm Ensure animal welfare standards and considerations in all duties and interactions with live birds Oversee the day-to-day interaction with the processors, employees, contractors, management, and any visitors to site, to maintain healthy business relationships Manage the bird growing environment, including using varying shed management techniques to achieve the optimum bird growing environment relevant to the age of birds, sheds, controllers, fans, etc Be responsible for safety, health, environment and qaulity Leading, training and motivating a team to achieve quality outcomes in a professional and commercial environment
Process Operator
Location: Perth
Branche: Mining
Expertise: Production & Manufacturing
Experience: 2 years
Your Role:As a Process Operator, you'll control, monitor, and maintain computer-controlled machinery used in ore production and refining. Key tasks include: Ensuring plant cleanliness and preventing dust buildup Monitoring processes, resolving quality issues, and escalating as needed Conducting safety audits and maintaining compliance with safety and environmental practices Preparing raw materials and maintaining accurate records
Finance Manager
Location: Sale
Branche: Conventional Energy
Expertise: Validation
Experience: 5 years
Key Responsibilities: Financial Management: Preparation of statutory financials, US GAAP reports, and management accounts for each Product Service Line (PSL). Oversee monthly management accounts and analysis of trends, forecasts, and corporate requirements. Coordinate annual budget plans and forecasts (quarterly, monthly, weekly). Analyse and disseminate financial and non-financial information for management. Ensure fiscal responsibility across all departments. Manage key projects, including acquisitions, systems implementation, and reporting processes. Provide recommendations on business opportunities and financial implications. Offer detailed cost analysis of products and services, supporting process and business improvement. Liaise with internal and external auditors to ensure compliance with accounting standards. Process Management: Develop and maintain a robust accounting framework. Oversee the development of accounting software systems, ensuring they become the sole reporting application. Ensure finance processes and policies are documented, updated, and communicated across the business. General Accounting: Manage bookkeeping, including accounts payable/receivable, ensuring timely payments. Review fortnightly payroll, PAYG summaries, superannuation, payroll tax, and workers' compensation, ensuring compliance. Oversee timely reconciliation of bank accounts and provide cash flow forecasts. Ensure accurate general ledger maintenance and tax obligations (income tax, BAS, FBT returns).2/2 Risk Management: Ensure compliance with statutory, government, and ethical standards. Maintain best practices according to accounting, audit, government, and tax standards. Ensure adherence to the company's code of conduct. People Management: Manage the Finance Team, monitor performance, and implement KPIs. Mentor and coach team members for effective finance operations. Work with HR on training plans and conduct performance reviews. Mentoring and Coaching: Stay updated on industry changes and ensure relevant information is communicated to staff. Mentor team members to improve job performance. Facilitate regular team meetings and team-building activities. Reporting: Ensure timely submission of statutory and corporate reports, including annual audited financial statements and corporate tax returns. Develop and implement regular finance activity and project status reports. Liaise with management to review revenue, expenditure, and forecasts. Report people/performance issues to HR. Key Accountabilities: Work with minimal supervision from the General Manager/Regional Financial Controller. Supervise other personnel as required. Ensure personal and team safety and report unsafe conditions. Decision-Making Authority: Execute tasks with initiative, leadership, and minimal supervision. Safety Awareness: Comply with safety rules and regulations at all times. Participate in safety inductions and QHSE programs.
Shipping and Marine Communications Officer/Load Master
Location: Perth
Branche: Conventional Energy
Expertise: Validation
Experience: 4 years
Responsibilities Act as the primary focal point on site for information flow around LNG and condensate liftings, managing communications between internal and external parties. Assist in the management of LNG and condensate exports. Ensure pre and post shipment documentation and reports, including key commercial cargo documents, are provided promptly before, during, and after loading as per the lifter's instructions. Manage front-line conflicts or discrepancies between the terminal, ship, and buyers, and escalate issues to the appropriate parties when necessary. Maintain information and document links on the marine terminal page of the Chevron website. Act as the first point of contact for all matters related to the marine terminal. Undertake training and gain competence in the use of relevant monitoring equipment to provide communications covering the movement of marine vessels in the general vicinity of, and within, the jurisdiction of the marine terminal. Undertake training and clear competency requirements for the Load Master role. Assist in response to vessel emergencies at the terminal as required, following established procedures and lines of communication. Commitment to health, environment, safety, and Chevron best practices.
Vendor Master Data Analyst
Location: Perth
Branche: Conventional Energy
Expertise: Validation
Experience: 3 years
Responsibilities: Ensures adherence to Company's Charter, Governance Documents, and statutory obligations Puts a strong emphasis on health, safety, environmental responsibility, and sustainable development Cultivates a culture of respect, fairness, and inclusivity among team members Strives for excellence with goals of 100% safety, customer value, and zero waste Manages and improves master data accuracy and availability across various sources Collaborates with external suppliers for data validation and system requirements Enhances efficiency, optimises value, and applies ethical standards in the Supply Chain Utilises data-driven decision-making, engages stakeholders, and adapts plans based on customer needs
Civil Designer - 6 Month Contract
Location: Perth CBD
Branche: Mining
Expertise: HR & Recruiting
Experience: 4 years
Responsibities: Design and develop civil infrastructure solutions, including roads, earthworks, and drainage systems for mining operations. Collaborate with engineers, geologists, and project managers to integrate design requirements into cohesive, high-quality plans. Ensure designs meet local and international standards, focusing on safety, compliance, and efficiency. Manage GIS and data to support the creation of accurate design models and construction drawings. Participate in project planning, scheduling, and budgeting to ensure timely and cost-effective delivery. Provide technical expertise and guidance during the construction phase, ensuring design implementation is accurate. Review and optimise designs for sustainability, cost-efficiency, and long-term performance. Liaise with stakeholders and contribute to project meetings, presenting design options and progress updates.
Shutdown Vendor Coordinator & Offshore Vendor Support
Location: Perth
Branche: Conventional Energy
Expertise: Validation
Experience: 3 years
Liaising with Vendors and Company Operations focal regarding creation of job requests Communicating with respective facility planning and scheduling teams to gain insight into planned and upcoming work Onboarding / rostering and travel requirements Resource approvals & compliance checks for travel readiness Updating rosters for all Vendor requests Managing all contractor portal queries from Vendors and Company Operations Training and upskilling of Vendors on use of the contractor portal Offboarding once work scope requirements complete Working with Support personnel on problem resolution and escalation Establishing a handover process for Operations to manage the creation and maintenance of Job requests and the respective processes
Technical Writer
Location: Perth
Branche: Mining
Expertise: Communications & Distribution
Experience: 3 years
Key Responsibilities: Collaborate with Engineering, Project Teams, and key stakeholders to gather and synthesise data for documentation creation and revision. Research and interpret technical concepts, equipment, and products, ensuring content is accurate, concise, and user-friendly. Adhere to existing formatting guidelines while providing recommendations for improvements. Support target schedules by working alongside a team of technical writers as needed. Maintain a consistent approach and format across all documentation. Enhance document usability through structured content, formatting, and thorough proofreading. Ensure document control integrity, including revision history tracking and proper approval workflow routing.
Engineering Team Administrator
Location: Perth
Branche: Mining
Expertise: HR & Recruiting
Experience: 4 years
As a Team Administrator, you will be responsible for providing essential administrative support to the Downstream Engineering Team. This includes managing meetings, coordinating resource requests, and liaising with internal and external stakeholders. You will also assist in financial reporting and contribute to the smooth operation of global projects, ensuring all tasks are completed efficiently. Key Responsibilities: Organise, attend, and participate in team and stakeholder meetings Facilitate meetings and document minutes, following up on actions and decisions Prepare presentation materials for meetings Administer requests for Engineering resources, support, and Engineering Standards access Handle administration and reporting for the engineering team Coordinate with various functions, including Studies, Contracts, Procurement, Recruitment, and Project Services Support purchase requisitions, orders, and vendor onboarding Provide financial reporting of purchase orders against engineering team budgets Facilitate document input, reviews, and issuing reports Engage professionally and positively with others to ensure tasks are completed on time
Receptionist
Location: Perth CBD
Branche: Conventional Energy
Expertise: Validation
Experience: 1 years
Greet and assist visitors in a professional and welcoming manner Manage incoming calls, emails, and correspondence Coordinate meeting room bookings and office supplies Assist with administrative tasks, including data entry and document management Support internal teams with clerical duties as needed Ensure the reception area is presentable and well-organized at all times
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.