Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Lead Cost Controller
Location: Perth
Branche: Mining
Expertise: Controlling
Experience: 5 years
As a Lead Cost Controller, you will be responsible for: Managing and controlling project cost, from budget planning to cost analysis and forecasting. Developing and implementing cost control procedures and policies. Providing cost analysis and reporting to senior management. Collaborating with project managers and other stakeholders to ensure project cost is controlled and monitored effectively. Working with SAP and CMS to ensure accurate cost tracking and reporting. Mentoring and training junior team members. Ensuring compliance with all relevant legislation and regulations.
HRBP
Location: Toowoomba
Branche: Mining
Expertise: HR & Recruiting
Experience: 2 years
We have a current opportunity for a HRBP on a permanent basis located in Toowoomba. Due to the nature of the work, industry understanding and immediate need this opportunity is not open to applications outside of Queensland, Asutralia. Responsibilities Research and analyze employee trends to understand ways to increase employee engagement and retention Maintain in-depth knowledge of legal standards and reduce risks related to daily management of employees Assist management in conflict resolution Set standards for ethics, values and culture of company Onboard new employees and manage immigration documents, taxes and benefits packages Qualifications Bachelor's degree 2 - 3 years of experience in HR or related field Strong organization, communication and conflict resolution skills Demonstrated ability to onboard new employees and manage HR tasks Proficient in Microsoft Office suite
Intermediate Project Manager
Location: Brisbane
Branche: Infrastructure
Expertise: Communications & Distribution
Experience: 3 years
Working as a Project Manager, you will take a leading role working on several projects from concept design and development stages, right through to construction and completion. Duties will include: Planning all phases of the construction lifecycle from initiation to completion. Obtaining all necessary regulations and permits. Makes sure projects are aligned with agreed-upon plans. Managing your Site Managers and Foreman oversees their work. Communicating with clients and delivers project progress reports. Continuing positive relationship with subcontractors Develops and adheres to the budget, timeline, and quality control plan. Collaborates with architects, engineers, electricians, and other specialists. HSE responsibility in partnership with HSE Advisor and Manager. Uses scheduling software to update schedules, track progress, and document project progression.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.