Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.

 

Apply now for a job as a Document Controller! 

Mine Controller

Location: Perth CBD

Branche: Mining

Expertise: Controlling

Experience: 2 years

Based on site and reporting to the Operations Superintendent, the Controller/Builder will form part of a specialist team delivering the RSATe Programme. In this role, you'll act as an Autonomous Fleet Controller, using Wenco FMS and Scania Autonomous technologies to execute material movements aligned with the daily Mine Plan. You'll play a dual role: Controller (FMS focus): Operating the Fleet Management System and ensuring efficient equipment dispatch. Builder (Autonomous Map focus): Working alongside development teams to integrate and refine autonomous functions in the field. Duties will include: Operate and monitor the mine's fleet using Wenco FMS and other autonomy-enabling platforms. Collaborate closely with system developers to align project needs with live operations. Monitor machine health and coordinate with maintenance for timely servicing. Ensure accurate data entry and real-time communication of production and system status. Support and drive projects aimed at automation, process improvement, and operational efficiency. Manage mining control-related projects and contribute to operational contingency planning. Act as a central communication hub between equipment, personnel, and planning teams. Identify and action productivity and efficiency improvements in line with operational goals

Environmental & Regulatory Advisor

Location: Docklands

Branche: Conventional Energy

Expertise: Quality Management

Experience: 2 years

Coordinating EMP implementation Providing assistance regarding EMP implementation Conducting routine inspections/assessments Investigate, record, and report identified E&R compliance initiatives and non-compliance situations regarding environmental matters Ensure the proper and timely completion and submission of EMP implementation/monitoring/reporting forms and documents regarding environmental matters Prepare internal regulatory compliance stewardship reports regarding environmental matters

Contracts Specialist

Location: Leederville

Branche: Infrastructure

Expertise: Purchase

Experience: 2 years

As a Contract Specialist, you will be responsible for managing the end-to-end establishment of contracts for both major and minor construction works and equipment procurement. You will partner closely with internal project management and operational stakeholders to ensure contractual outcomes are commercially sound and meet governance requirements. Your role may also extend to supporting the setup of panel arrangements or preferred supplier agreements across a range of goods and services categories. Lead the development and execution of contracts for project-based works and equipment. Collaborate with stakeholders to prepare evaluation plans, tender documentation, and bid strategy. Manage the bid process, including bidder briefings, clarification management, and document handling. Facilitate evaluation processes, including compliance checks and commercial assessments. Support legal, commercial, and technical negotiations. Oversee contract drafting, approvals, and final award processes. Ensure compliance with internal policies and frameworks, including Local Buying and Aboriginal Participation strategies.

Microsoft D365 & Power Platform Developer

Location: Perth

Branche: Information Technology

Expertise: IT & Shared Services

Experience: 4 years

The goals and desired outcomes for the project: Centralise the management and governance of M365 apps Minimize data and information silos across the M365 platform Reduce duplication of effort between teams and regions Automate common business processes across teams and regions Monitoring to understand usage, drive training efforts and adopt bets practice across the business Work closely with IS&T Portfolio Manager, IS&T project manager, and other stakeholders to recommend & prepare the relevant artefacts, technical products and environments required to meet the projects' goals. Use the defined requirements and do the subsequent configuration, testing and deployment Create various training materials and quick reference guides Creation of various artefacts to define and shape the requirements Will work on a M365 technologies and having delivery accountability to ensure the defined requirements are met within the project Key Repsonsibilies: Advise on MS Power Platform Governance - to be documented in the M365 Governance Plan Ensure the technical framework is in place for the MS Power Platform & MS Dataverse Manage the M365 environments (PowerApps, PowerBI Workspaces) Provide technical support for MS Power Platform rollout, including user questions and training sessions Drive migration of unmanaged and ungoverned PowerBI workspaces, PowerBI reports and Power Apps to inside the governed framework. Assist / develop / automate identified business processes with the M365 environment Keep team informed and up to date about new and upcoming features to the M365 platform Key point of contact for the D&IM team in the M365 space Engage with various IST teams to ensure alignment on M365 governance i.e. SharePoint Online, Power Platform Maintain solutions and applications across Power Platform environments as per the Application Lifecycle Management process

Senior Saftey Advisor

Location: Brisbane

Branche: Infrastructure

Expertise: Quality Management

Experience: 4 years

Responsibilities: Our client have been operating in their specific industry for 50+ years with highly effective processes / procedures in place and a heavy emphasis on safety. You will be joining an established team with a Safety Manager and 2 - 3 roaming Safety Advisors. As a Safety Advisor, you will work across projects in Brisbane to ensure safety is maintained to a high standard on site: Ensuring compliance with safety regulations and standards. Developing and implementing safety plans tailored to each project. Conducting regular site audits to identify and mitigate safety hazards, documenting findings, and recommending corrective actions. Having a strong influence on and being able to manage a diverse range of people. Leading safety meetings to foster a culture of safety awareness, discuss concerns, and reinforce safety protocols. Investigating accidents, near-misses, and safety violations, and providing recommendations to prevent future incidents. Maintaining accurate records of safety inspections, incident reports, training sessions, and safety-related communication.

Document controller job description 

A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation. 

In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.

Document controller responsibilities 

As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:

  • Copying, scanning, and securely storing documents.
  • Reviewing and editing files for accuracy and contract compliance.
  • Monitoring technical documents, ensuring updates and accuracy.
  • Distributing project-related copies to teams for seamless collaboration.
  • Facilitating document access and retrieval upon request.
  • Digitising physical documents through scanning and uploading.
  • Crafting and adapting document templates for contracts.
  • Managing document movement across the organisation, including sensitive materials.
  • Organising physical and digital records in a systematic filing system.
  • Collecting, scanning, and uploading documents following established procedures.
  • Registering essential technical documents in the system.
  • Using SmartSolve Document Management for daily operations and quality control.
  • Communicating updates and document access to personnel.
  • Printing and dispatching documents promptly as needed.
  • Collaborating with various departments for effective document handling.
  • Creating templates for future document use.
  • Responsively retrieving files for employees and clients.
  • Orchestrating efficient document flow within the organisation.
  • Ensuring confidentiality of sensitive information and agreements.
  • Generating ad-hoc project progress reports.

Document controller qualifications 

Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.

To become a successful Document Controller, certain requirements and skills are essential.
These include:

  • Experience: Proven work experience in Document Control or similar roles.
  • Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
  • Technical Savvy: Familiarity with a range of office software and document management systems.
  • File Management: Competence in working with different file types and document capturing systems.
  • Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
  • Communication: Effective communication skills for seamless interaction with diverse departments.
  • Time Management: Proficiency in multitasking and timely task resolution.
  • Regulatory Knowledge: Understanding of relevant document handling regulations.
  • Project Insight: Basic knowledge of project management principles.
  • Typing and Writing: Proficient typing, report writing, and editing skills.
  • EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
     

These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.