Qatar, Qatar
Fulltime: 54 hrs a week
Experience: 5 years
Closing: February 09, 2025

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Introduction

  • Comply to P2P process by verifying, processing and timely settlement of invoices and expenses claims including follow-up of receivable collection.
  • Liaise with stakeholders to solve problems related to outstanding invoices and contribute to promote best practices.

What are you going to do 

  • HSE
    • Knowledge and Observance of Company HSE policy, rules and procedures
    • Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans…)
    • Under the supervision of the Lead, Accounts: Invoice processing:
    • Comply to Purchase to Pay process for tasks related to AP activities.
    • Verification, processing and timely settlement of incoming invoices and expense claims.
    • Review of received invoices for accuracy and supporting documents
    • Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
    • Scanning of invoices and loading in ERP system (SAP-PALM)
    • Initiating validation workflow (depending on doc type: ex invoice, expense claim…)
  • Processing booking of invoices: last review of the invoice before posting in the system
    • Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
    • Ensuring credit notes – when applicable- are received from suppliers promptly.
    • Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
    • Monitoring and chase up rejected invoices for re-submission.
    • Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
    • Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
    • Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
    • Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
    • Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
    • Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
    • Prepare internal invoices when required Filing and Archiving and other duties
    • Other ad hoc duties, as requested by the Team Leader or Financial Controller.
    • Prepare any required reports related to Accounts Payables and provide relevant statistics.
    • Archiving documents according to defined procedures.
    • Participate actively to provide required documents to auditors during their missions (internal, external, shareholders’ and tax audits)

Essential skills and knowledge 

  • Education Bachelor’s Degree in Accounting. Preferably a CPA, CMA, CFA or equivalent
  • Experience 5 years’ experience in Finance department. 2 years’ Experience in Account payable
  • ACCOUNTABILITY – Ability to work independently with minimal supervision
  • INITIATIVE – High level of self-motivation and determination
  • PROBLEM SOLVING/DECISION MAKING - Strong analytical skills with clear logical thinking and problem solving - Ability to work to deadlines under pressure
  • QUANTITY/QUALITY of WORK – -Meticulous attention to detail. -Good understanding of NOC’s general and administrative cost -good co-ordination with internal customers – various teams in finance, cost controllers, buyers, etc.
  • SERVICE ORIENTATION – Maintain good relation with external and internal customers by assisting promptly when the requests arise.
  • Proficient in Microsoft Office applications (mainly excel and word)
  • Proficient in Power point applications.
  • Good knowledge of ERP system SAP and Invoice Management Process
  • Good knowledge of P2P process and good understanding of the roles of each contributor.
  • Recurrent tasks requiring commitment and organizational skills.

What we offer 

  • Salary:
    • Day Rate in USD Plus Allowance
  • Work Schedule:
    • 9 Hours / 6 Days
  • Duration:
    • 31-Jul-2026 with possible extension
  • Location:
    • Qatar

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