Qatar, Qatar
Fulltime: 40 hrs a week
Experience: 5 years
Closing: January 23, 2025

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Introduction

  • Provides general assistance in the upkeep of all Office units and facilities in Doha location.
  • Acts as Facility Services focal point to ensure the efficient delivery of office services to all departments in Doha.
  • Assists the Sr. Facility Services Supervisor in the administration of contracts for Cleaning Services, Office waiter and Laundry Services to all offices and buildings.
  • Stores and distributes Office Furniture as per budgeted requirement of departments in Doha.
  • Distributes pantry utensils and consumable items for pantries as requested by departments.
  • Organizes transport and laborers to carry out shifting of offices and provide close supervision in transferring furniture and files.
  • Has direct access to information on contracts sponsored by the Section and data stored in the computer.
  • Has overall knowledge of the activities of the Section and handles all types of related correspondences.
  • Prepares various proposals, incident reports, memos etc.
  • The job holder is required to be consulted and issue statements in the absence of the Supervisor which are considered as binding and accountable responsibilities.

What are you going to do 

  • Supervises the contractor personnel activities of all services contracts; Office waiter, Office cleaning, and Laundry services, and ensures that the services are provided effectively in accordance with the terms and conditions of the contracts.
  • Processes in SAP - Purchase Requisitions to procure non-standard furniture items, prepare technical evaluation report for the PRs, provide Materials Departments with clarifications in response to their queries and coordinates with Suppliers for delivery.
  • Raise Release Orders and Service Entry Sheets for materials, Services & Contracts as per the schedule and requests in accordance with the budget availability.
  • Verifies the invoices issued by the contractors for accuracy, time Sheets and supporting statements related to Cleaning, Office Waiters, Laundry service contracts prior to forwarding for approval by the Supervisor.
  • Provides clarifications and justifications if required in case the billed amounts are high on certain occasions. Maintains record of all payments made.
  • Prepares Technical Evaluation report for ordered furniture, pantry items, furnishing etc. and recommends options and advantages of various offices, provides clarifications to enquiries, works-out proposal for office modifications and obtains quotations from contactors through Maintenance Section for service-related fabrication, repair, office partitioning and carpeting etc.
  • Arranges call-off and deliver/installation of office furniture as per requirement of individual departments and prepares necessary documentation and records.
  • Arranges vehicles and laborers for Office Movement as per approved requests, to transport the office furniture, files etc. and provides close supervision during the movement.
  • Manages the Commissary requests of Doha facilities, pantries and scrutinizes the general consumption requirements of all Departments prior to placement of consolidated commissary Call-off orders for each month.
  • Receives requests for pantry utensils from departments and distribute the items as approved.
  • Ensures proper upkeep of Doha facilities, offices, common areas, pantries and toilets.
  • Conducts routine Safety and Hygiene inspections to ensure the facilities including the parking areas are kept up to an acceptable standard of cleanliness and well maintained.
  • Receives e-services and facilities requests for general maintenance of offices and facilities and assess the extent of work to be carried out and initiates necessary SAP Notification to this effect.
  • Liaises with civil maintenance to ensure that minimum disruption or delay is caused in executing the work.
  • Arranges for repair or fabrication of sign boards, office and building numbers, their installation and duplication of office keys as per authorized requests from departments.
  • Assists to prepare the annual budget for all activities of the section and determine anticipated requirements, incorporating appropriate costs and justification of these in the budget.
  • Assists in preparation of tender documents, tender bulletins and clarifications for facility services contracts, including scope of work, schedule of prices and specifications for the section's all services contracts.
  • Organizes monthly statistics and activity highlights for Services report for all sources and focal points in the area. Remains on stand-by duty for the services offered by the Section and responds to calls after working hours.

Essential skills and knowledge 

  • Completion of Secondary School Education (12 years) followed by diploma in the application/use of standard computer programs required in a general office facility.
  • Literate in MS Windows, Excel and MS Word programs.
  • Minimum 5 years’ experience in a similar capacity in a large organization.
  • Hold valid Qatari Driving License.
  • The job holder is deemed to have adequate knowledge of all Safety, Hygiene and
  • Security aspects related to general housekeeping.
  • Lifting Techniques, Loading/unloading and transporting of materials and personnel to maintain a high standard of personal appearance and hygiene at all times.

What we offer 

  • Salary:
    • Monthly Rate in QAR (Accommodation & Transport shall be provided, Food: On-Site Coupon Shall be Provided; Offsite Food Allowance)
  • Work Schedule:
    • 8 Hours / 5 Days
  • Duration:
    • 5 Years
  • Location:
    • Qatar

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