Accounts Manager / Book Keeper

Key Competencies

• Accounting Software: Proficiency in MYOB, data entry, payroll processing (STP), BAS, PAYG, TPAR, and EOFY reconciliations.
• Payroll & Timesheets: Experience managing staff timesheets, processing payroll for 25+ employees, and handling superannuation, payroll tax, and other statutory obligations.
• Financial Reporting: Preparation of P&L, balance sheets, and monthly management reports; experience with budgeting, forecasting, and cost center management.
• Accounts Payable & Receivable: Processing invoices, reconciling accounts, managing credit card expenses, and handling collections.
• Tax Compliance: Monthly/quarterly BAS, IAS, and other ATO filings, including superannuation and payroll tax lodgments.
• Inventory & Asset Management: Maintaining asset registers, managing stocktakes, auditing variances, and overseeing equipment and fleet.
• Intercompany & Cash Flow Management: Complex intercompany reconciliations, cash flow forecasting, and monthly retention reconciliation.

Operational Skills

• System and Procedure Setup: Experience establishing accounting procedures, system integrations, and managing invoice financing (NAB and Procore).
• Administrative Support: Assisting senior management, preparing meetings, handling correspondence, and maintaining office administration.
• Compliance: Familiarity with WHS protocols for Queensland, including office safety, equipment tagging, and first aid.
• Vendor & Supplier Relations: Establishing strong supplier relationships, negotiating pricing, and managing contract terms.
• Marketing & Client Development: Developing business leads, coordinating marketing initiatives, and managing social media platforms.

Additional Responsibilities

• Project Management Support: Entering quotes and estimates, tracking project costs, and managing construction documentation.
• Financial Strategy: Reviewing loan terms, planning asset acquisitions, and tracking debt against project cash flow.
• Team Leadership & Support: Supervising junior team members, managing team bonding activities, organizing training sessions, and overseeing onboarding processes.
• Technology Management: Competency in MS Office, Procore, Deputy, and other software systems with the ability to troubleshoot and adapt to new programs.
• Reporting & Reconciliation: Daily bank reconciliations, intercompany account management for 5+ entities, and ensuring compliance in financial reports.

Special Requirements

• Accounts Handbook & Policy Adherence: Ensuring adherence to company policies on credit card usage, expense limits, and Deputy and Procore training.
• Supplier & Inventory Management: Managing tool registers, vehicle and equipment insurance renewals, and coordinating deliveries.
• Budgeting & Cost Control: Forecasting GST and cash flow, organizing quotes for business improvements, and optimizing supplier savings.