Corporate Affairs Administrator
Vacancy Number: CR-242904
Canada, Toronto
Fulltime: 40 hrs a week
Experience: 3 years
Closing: December 21, 2024
Introduction
Brunel is seeking candidates for an Administrator to support our mining clients Corporate Affairs & Communications team. The role calls for a motivated, highly organized, and detail oriented administrative professional with exceptional verbal and written communications skills, MS office skills, and other technical skills. Duties will include managing complex schedules, travel arrangements, meeting and event planning, compiling reports, contract and compliance administrative support.
What are you going to do
- Thoughtfully anticipate and manage the administrative needs of the team.
- Coordinate travel arrangements and schedule meetings across multiple time zones.
- Help organize team activities as well as assess and prioritize daily tasks and manage long-term responsibilities.
- Work in collaboration with leaders to manage and prioritize weekly workflow, meetings, pending decisions, calendars, messages, and incoming materials for review.
- Assist with proofreading and editing briefing materials and presentations.
- Manage monthly expense reports and process purchase orders, invoices, and vendor information within deadlines.
- Support executive visits and engagements with meeting planning, travel arrangements, catering, and other logistical needs.
- Provide support to communications team on event planning and logistics.
- Communicate effectively on behalf of the team to outside vendors and business partners.
- Handle confidential, sensitive, and nonroutine information and matters with discretion, confidentiality, and integrity.
Essential skills and knowledge
- Go-getter with an optimistic outlook and positive attitude with interest in learning and contributing on projects no matter how large or small.
- Interest, education, or experience in political science and/or government affairs.
- At least five years of prior work experience in an administrative capacity; three years of previous experience in a scheduling or executive assistant role, preferably at a senior management and c-suite level is preferred.
- Thorough knowledge of Microsoft Word, Excel, SAP, Concur and Outlook.
- Strong written and verbal communication skills.
- Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
- Excellent interpersonal skills and the ability to remain calm under pressure and meet a heavy workload.
- Ability to plan, set priorities, and stay organized.
- Ability to produce and implement consistent systems for keeping track of overflow of information.
What we offer
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