Qatar, Doha, .

Fulltime: 60 hrs a week

Experience: 5 years

Closing: November 12, 2024

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Introduction

  • Provide high level project support activities to the Business Manager and Senior Project Manager by providing systematic reporting of staffing/progress and logistics support to enable meeting the project objectives and strategies, as well as meeting stakeholders expectations and alignment.
  • Provide knowledge and coordination for PMT North Field West –Onshore personnel recruitment, mobilisation and onboarding for all packages and Shared Resources Teams.
  • Helps ensure that the Onshore business and project requirements are meticulously planned, implemented, verified and that where necessary, improvement opportunities are discussed and acted upon.
  • Coordinates internal and external communication to ensure smooth and seamless transfer of information between PMT divisions with Contractors and other stakeholders.
  • Collects information and data from multiple sources and translates this into performance information for Business Manager / Project Manager, while often working under significant time constraints.
  • Coordinates all recruitment related activities within PMT regarding Manpower Contracting and ensures alignment with EP&S Project support.
  • Analyses key business process and identifies potential enhancements for implementation.
  • Leads the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.
  • This role also requires the development and fostering of effective working relationships with several key stakeholders which the incumbent needs to possess.

What are you going to do 

  • Maintains clear and consistent communication with Onshore PMT divisions to address challenges, demonstrating initiative, adaptability, and the capacity to influence to ensure efficient planning and execution of project activities.
  • Develop and maintain strong ethical working relationships with key suppliers to ensure the effective execution of work and services in accordance with agreed terms and conditions. Supports the development and implementation of continuous improvement processes and workflows to ensure efficient and effective business results.
  • Analyze the manpower requirements in discussion with Project Management Teams (PMTs) to arrive at a suitable strategy and scope review.
  • Coordinates with Managers/Division Managers within Onshore PMT to collate input for organization chart updates, JD updates, new staff LAN access, office layout arrangements and serves as the focal point for queries and action items related to movements of direct hires, contractors and secondees.
  • Completes complex work tasks with minimal supervision ensuring that project objectives and strategies are met in a timely manner.
  • PMT focal in coordination for recruitment, mobilization and onboarding of Onshore personnel (direct hire, secondee, contractor) in line with approved OCR.
  • This includes manpower request, scheduling and tracking of interviews, interview assessment forms, JD waivers, submission of qualified candidates, mobilization/demobilization of personnel and FTW approval with LNG medical.
  • Maintains the contracting hiring log in order to analyze data and identifies delays in the process of Manpower Contracting and ensures alignment with EP&S Project support.
  • Tracks progress of all Onshore PMT manpower requirements from initial request through to the issuance of the Work Order to ensure clear and accurate data is available at all times. Maintains mobilization and demobilization plan.
  • Coordination of work order extensions with corresponding performance appraisal forms from line managers and project managers.
  • Initiate promotion request with corresponding performance appraisal forms from each managers and approval up to Senior Project Manager level. Submit to EP&S for further processing.
  • Provide guidance and support to employees regarding HR and agency-related matters/issues. PMT focal to initiate change of agency request thru EP&S team.
  • Analyses, compiles and prepares manpower data to support budget, forecast and outlook for the Onshore PMT.
  • Prepares weekly recruitment and mobilization updates, recruitment statistics, rejection rates, aging report, attrition/retention report and monthly headcount reports for Business Manager / Project Manager.
  • Supervises data transfers on MFT to external stakeholders, PIMS, LAN system accesses and other IT related services.

Essential skills and knowledge 

  • Bachelor’s degree in Business Administration, Engineering, Information Technology or equivalent.
  • 8 years' of relevant experience, preferably within the oil & gas industry and with 5 years broad experience with projects and worldwide contractors and vendors.
  • Excellent analytical skills.
  • Proficiency in MS Office and other relevant applications.
  • Strong understanding of business processes.
  • Excellent written and spoken English skills.
  • Strong communication and facilitation skills.
  • Strong problem solving skills.
  • Good team working skills.
  • Computer literacy involving the regular use of professional office applications and some technical applications.
  • Well-developed interpersonal skills with the ability to communicate with several organizational levels.

What we offer 

  • Salary:
    • Day Rate in USD Plus Allowance
  • Work Schedule:
    • 10 Hours / 6 Days
  • Duration:
    • 31-Nov-2027 with possible extension
  • Location:
    • Qatar

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