Introduction

Ensure awareness of and compliance with HSE rules and regulations, promoting and encouraging safety culture to subordinates and contractors.
Efficiently manage all activities pertaining to administration of project controls for Engineering & Construction department.
Responsible for leading the monitoring and controlling function of the Engineering & Construction portfolio.
Manage contracts, systems and process for Engineering and Construction Department through effective collaboration with Functional Engineering, Operations Discipline Area, Production Optimization, Contracts & Procurement, Finance and other Engineering and Construction teams.

About this role

Project Controls:
- Lead the implementation of planning, review, control, start-up execution and closeout processes.
- Engage and drive project controls process improvement activities.
- Focal point of contact between project controls and other departments such as integrated activity planning, contracts & procurement, stock network, logistics and finance.
- Manage the business planning and prioritization process to finalize the budget and project rolling forecasts.
- Managing and controlling projects using various KPIs and dashboards. Evaluating project status and highlighting any issues early to the stakeholders and management.
- Define deliverables that support E&C division overall KPIs and are in line with COMPANY standards and guidelines.
- Leading a team of project controls analyst in maintaining, monitoring & controlling the E&C project portfolio.
- Support the team in regular activities such as project forecasting, monthly variance explanations, daily commitment creations/updates and project status updates in various systems & tools.
- Assessing contractor monthly reports and conveying any key points to the E&C Management and stakeholders as required.
- Ensure the development of systems required to collect, compile, integrate and summarize information and data related to HSEQ, engineering disciplines activities, cost, planning and progress, QA/QC, Risks, Change Controls, C&P, project organization and governance.
- Manage, control & monitor the project stock for E&C and liaise with C&P and logistics to take actions based on early indicators.
- Interacting with all concerned parties to ensure information and data are always accurate and relevant to describe ongoing activities, issues & concerns and look ahead.
- Preparing and submitting E&C division presentation as required for different audiences (COO, ManCom etc.)
- Any other ad-hoc report / tasks as directed by Department Head or E&C Manager or other stakeholders.
Contract Administration:
- Manage administration of executed contracts for E&C of varying values and complexity, confirming the compliance of the contractors / consultants, or taking actions to ensure compliance with, the contract terms and conditions and alignment with agreed business deliverables.
- Lead the compilation and preparation of all contracts bidding documentation, including bidders list, inquiry, requests for proposal and recommendations for award of contract for E&C.
- Monitors contractor performance, including the reporting and status of contractor and owner deliverables.
- Manages and monitors audit file for each contract which includes original contract, authorized Work Orders, all correspondence to and from the contractor, contract change requests, approved variations, amendments, clarifications, invoices and payments.
- Interprets contract provisions to help resolve claims and questions submitted by contractors.
- Lead claims and conflict resolution for E&C with vendors by drafting, reviewing, receiving and sending letters to vendors.
- Drives & monitors contractors’ compliance with contract requirements ensuring all conditions are satisfied.
- Manages contract closing activities as needed.
- Ensure that employees understand and comply with company contracts.
- Managing contract spending, invoicing and analyze contracts forecast with an eye toward reducing costs.
- Ensuring timely required action with an overview of contract approved value and date of expiry of individual contracts.
- Align with different levels of personnel within an organization to analyze and solidify an overall contract strategy for E&C.
- Responsible for contracts administration procedure/guidelines in line with E&C’s requirement.
Systems & Process Administration
- Managing & driving the customizing of project controls systems such as sciforma, spotfire, BW, SAP, Primavera etc. to satisfy project requirements.
- Acting as a focal point between E&C and other entities to aligning entity specific project controls (systems) requirements with the corporate requirements & plans of delivery.
- Leading & managing effectiveness / capability of planning functions & tools such as SAP, Sciforma & Primavera to provide more analytical or risk assessed data, as may be required by various stakeholders.
- Identifying & evaluating inefficiencies in existing processes and recommending optimal business practices & accordingly aligning system functionality and behavior.
- Responsible for reviewing and approving change requests for all project controls systems.
- Lead the gathering of requirements and preparing/presenting business cases for change as a part of continuous improvement initiatives.
- Liaising with Leadership Team in providing updates to improvements related to business processes & system functionality.
- Collaborate with technical and non-technical stakeholders to determine requirements, estimate level of effort, and implement solutions for data analysis, reporting, and integration of all projects.
- Develop and maintain performance reporting systems, processes and presentation formats required for the various purposes and audiences targeted within COMPANY organization
- Ensure the E&C community is trained and comfortable with the changes to the process & system.
- Evaluating and aligning integration points & interfaces and ensuring processes work cross functionally.

Is this you?

Qualification: Engineering background
Demonstrable 10+ years’ of experience in major Oil & Gas industry with experience in related field
Good knowledge of SAP and other project control tools usage required.
Self-starter and have a proactive, results-oriented focus while working autonomously
Willingness and capability to assume additional responsibilities, commitment to delivering to stringent deadlines and putting in extra effort in times of high activity
Experience of personnel management, strong interpersonal skills, ability to interact effectively and work with people at all levels in a multicultural organization
Well diversified with data management, processing and analysis of bulk data
Fluent in written and spoken English and good competencies in business writing.
Ability to multi-task and work across multiple tasks with competing priorities and deadlines