Data & Documentation Management Specialist
Vacancy Number: PUB410821
Qatar, DOHA, 77478
Fulltime: 40 hrs a week
Experience: 5 years
Closing: October 07, 2024
Introduction
- Facilitate and ensure the Barrier Management Project’s data and documentation management system is developed (fit for purpose), linked, efficiently controlled and maintained in a cost-effective manner, while maintaining the highest level of compliance and in line with existing company standards to meet project’s objectives and goals.
- The project involve more than 20 discipline technical authorities across 5 business lines, and 6 human barriers with their respective barrier owners.
- This requires intensive and proper communication and engagement.
- The project is a mix of continuation of the existing initiatives, enhancement of existing process/system and related data base and documentation and development of new ones. Flawless interaction and interfaces among them are key for project success.
- Enhancement of existing process/system or development of new ones may require change management to be initiated as per relevant policies and procedures.
- The project must ensure that appropriate change communication and impact assessment be well managed to minimize undesirable consequences.
- The project shall ensure that the developed system and resulted deliverables (e,g., database, documentation) can be sustained by the base business organization.
- Ensuring proper handover and smooth transitioning between project to operation is critical. A part of the project scope is to assess the (resource) requirements to sustain the barrier management process.
- Part of the project scope includes visualization of cumulative risk and barrier healthiness status (e.g., using data base as input). This role is expected to support the visionary and creative thinking needed to come up with efficient, fit for purpose system that benefits the users.
- Requires a high level of systematic and quality orientation candidate, with good computer skills specifically on document management and data base system and applications like SAP and Meridum.
What are you going to do
- Develop and prepare measurable goals based on project’s objectives, establishing the related strategies and processes and stewarding the implementation plan for an effective project data and documentation management program.
- Review and adjust the goals and strategies as needed to respond to project changes and improvements.
- Collaborate with data and document owners to define, establish and standardize the coordination and quality implementation of the project’s data and documentation management, developing a fit-for-purpose data and documentation management system that aligns with company standards and project objectives.
- Regularly maintain the system to ensure its efficiency and reliability.
- Liaise with other project technical specialists, barrier owners for development and implementation of document review, endorsement and approval process/structure suitable for the project deliverables.
- Identify and establish interfaces within the LNG members operations, engineering, integrity, and data management teams for data and information collection and Integration.
- Ensure efficient control of all project documentation, maintaining the highest level of compliance, organizing record keeping of project deliverables, and related facility documentation.
- Deliver value creation and greater efficiency through the elimination of unnecessary complexity within current processes and identification of better ways for working.
- Liaise with other project technical specialists and leaders to develop guidelines, training and development programs necessary to achieve project objectives or those needed to roll out project outcomes to the respective stakeholders once Barrier Management Process is established.
- Train other team members on the use and benefits of the data and documentation management system leading to more efficient and effective use of the system across the project and enable the team make better use of data and documentation to inform decision-making and track progress.
- Implement the data and documentation management system in a cost-effective manner, ensuring the best use of resources. Continually review and improve the data and documentation management system to meet evolving project needs and standards.
- Evaluate, report, and communicate status, results, and issues, if any. Report the performance and KPIs PMT in a timely manner. Regularly report to the Project Manager on the status, progress, and efficiency of the data and documentation management system.
Essential skills and knowledge
- Bachelor’s degree in engineering (computer, mechanical, industrial, material).
- 10 years’ experience in the field of document control, asset integrity documentation and data management system. Familiar with procedures and practices of asset integrity and maintenance management systems.
- Fluent in English language and effective communications skills (demonstrated verbal and written skills).
- Advanced PC skills in Excel Programming, Access, Word, AutoCAD and other applications issued etc. and good knowledge of documentation and data management application including those for Asset Integrity like SAP, Meridium, etc.
- Technical knowledge in Asset Integrity, maintenance management system and data and documentation management.
- Strong analytical, interpretative, constructive thinking, data analysis and reporting skills. Good attention to detail.
- Creativity, problem solving, and coordination capabilities are required, along with the ability to adapt to a multicultural environment.
- Good planning, influencing, and personnel management skills, with a significant degree of evaluative judgement needed and will require frequent communications
- Ability to work as a delegate to Lead and provide required guidance and technical support to the team.
What we offer
- Salary:
- Day Rate in USD Plus Allowance
- Work Schedule:
- 8 Hours / 5 Days
- Duration:
- 4 years, with possible extension
- Location:
- Qatar
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