Team Administrator (Downstream Engineering)

You will be responsible for:

• Organising, attending and participating in Team and Stakeholder meetings
• Facilitate meetings where appropriate
• Documenting minutes and following up on important actions and decisions from meetings
• Preparing necessary presentation materials for meetings
• Administration of requests from stakeholders for Engineering resources and support / Requests for Engineering Standards access / Reporting for Engineering Team
• Coordination of interface with other functions including Studies, Contracts and Procurement, Recruitment and Project Services in support of the Engineering Services across the portfolio to progress priority actions
• Supporting initiation and management of purchase requisitions, purchase orders and new vendor onboarding and processing
• Financial reporting of purchase orders against budgets for the Engineering Team
• Facilitating documentation input, reviews and issuing reports
• Interaction with colleagues and stakeholders in a positive and professional way to ensure that assigned tasks are completed on a timely basis